A Privacy Policy from the Taylor County Property Appraiser explains our commitment to property data privacy in Taylor County. This Taylor County appraisal office privacy notice details our data handling policy for all appraisal services. We collect specific information to fulfill our statutory duties, and this document clarifies our Taylor County real estate data protection practices. The Taylor County property appraiser privacy policy covers the personal information we gather and how it is used. We believe in transparency regarding Taylor County property records confidentiality. This statement outlines our data privacy guidelines for the Taylor County property office, ensuring you know how we manage property tax data privacy. Our approach to property information privacy in Taylor County is built on secure practices. The Taylor County assessor office data protection measures are in place to safeguard your information. This Taylor County public records privacy policy clarifies the distinction between public data and confidential information, detailing our Taylor County property appraisal confidentiality rules for a secure system.
Our Privacy Policy commitments extend to all our data security measures. This privacy statement from the TCPA is your resource for understanding our property database privacy practices. We take real estate records confidentiality in Taylor County seriously, implementing strong safeguards to protect against unauthorized access. Our Taylor County personal information policy dictates how data is stored, accessed, and managed by our staff. For specifics on mapping data, see our section on Taylor County GIS & parcel data privacy. The Taylor County property tax information privacy rules are designed to protect sensitive financial details associated with your property. Our data protection framework governs how the Taylor County assessor office manages all records. We created this document to clearly communicate our privacy practices as the Taylor County assessor and to show our dedication to maintaining the public’s trust while performing accurate and fair property appraisals for the community.
Information We Collect
The Taylor County Property Appraiser’s office gathers certain types of information to perform its duties as required by Florida law. This collection is central to establishing fair and equitable property valuations for tax purposes. We obtain this data through direct submissions from property owners and through automated means when you interact with our digital services. The core purpose is always to maintain an accurate and current property roll for Taylor County.
Data You Provide Voluntarily
You directly supply us with personal information when you file for exemptions, update your records, or communicate with our office. This information is necessary to process your requests and ensure the accuracy of our property database. The Taylor County personal information policy governs the handling of all data you submit. Each piece of voluntarily supplied data serves a specific function in the property appraisal process.
Examples of direct data collection include:
- Homestead Exemption Applications: When you apply for a homestead exemption, you give us your name, address, Social Security number, and proof of residency. This is required by state law to verify your eligibility for tax savings.
- Agricultural Classification Applications: Landowners seeking an agricultural classification must submit details about their farming operations, including the type of agricultural use and income generated.
- Tangible Personal Property (TPP) Returns: Business owners must file a TPP return listing their business equipment, furniture, and fixtures. This includes acquisition costs and dates.
- Change of Address Forms: You give us your new mailing address to ensure you receive important notices, such as the annual Notice of Proposed Property Taxes (TRIM).
- Direct Correspondence: Information you share through emails, phone calls, or in-person visits regarding your property is collected to address your specific inquiries.
The table below outlines common forms and the data collected:
| Form or Action | Examples of Data Provided | Primary Purpose |
|---|---|---|
| Homestead Exemption (Form DR-501) | Full Name, Property Address, Social Security Number, Driver’s License Number | To verify eligibility for property tax exemptions under Florida Statutes. |
| Tangible Personal Property Return (Form DR-405) | Business Name, Federal Employer ID Number (FEIN), Asset Lists, Acquisition Dates | To assess taxes on business equipment and furnishings. |
| Change of Mailing Address Request | Property Owner Name, Parcel ID, New Mailing Address | To ensure delivery of official notices and tax bills. |
| Confidential Records Request | Name, Occupation, Agency, Justification for Confidentiality | To shield certain personal details from public view as permitted by law. |
Automatically Collected Information
When you visit the Taylor County Property Appraiser website, our systems automatically log certain data about your visit. This practice is standard for most websites and helps us maintain the security and functionality of our online services. This automatically gathered data is typically anonymous and not linked to your personal identity unless you log into a secure portal.
This type of data helps us understand how the public uses our website, allowing us to improve its design and features. For instance, knowing which pages are most visited helps us make that content easier to find. Our Taylor County GIS & parcel data privacy practices also cover the technical data logged during map interactions.
The following details are collected automatically:
- Internet Protocol (IP) Address: The unique address assigned to your device when you connect to the internet. We use this for security monitoring and to diagnose server problems.
- Browser Type and Version: Information about the web browser you are using (e.g., Chrome, Firefox) helps us ensure our website is compatible with popular technologies.
- Operating System: Knowing the operating system (e.g., Windows, macOS) helps in troubleshooting and site optimization.
- Date and Time of Visit: A timestamp of your activity helps us analyze traffic patterns and server load.
- Pages Visited and Clickstream Data: We log which pages you view and the path you take through our site. This helps us identify popular features and areas where users may have trouble.
How We Use Your Information
The data we collect is used strictly to carry out the official duties of the Property Appraiser’s office. Our primary responsibility is to appraise all property in Taylor County accurately and fairly. The information you give us is fundamental to that mission. We do not sell your personal data, and its use is limited to appraisal, administrative, and legally mandated functions.
For Service Improvements
We analyze data to make our services better and more efficient for the residents of Taylor County. By studying how people use our website, we can identify areas for improvement. For example, if we notice many users are searching for the same form, we might add a prominent link to it on our homepage. This improves the user experience and reduces the need for phone calls or office visits.
Usage statistics, such as peak traffic hours, help us schedule server maintenance at times that will cause the least disruption. This data-driven approach allows us to allocate resources effectively and improve the digital tools we offer to the public. The goal of our data handling policy at the Taylor County property office is to enhance public service.
Communication & Notifications
Your contact information is essential for us to communicate with you about your property. The most critical communication is the annual Notice of Proposed Property Taxes (TRIM notice), which informs you of your property’s assessed value and proposed taxes. Accurate mailing addresses are necessary for you to receive this and other important documents.
We also use your contact details to:
- Respond to your direct inquiries submitted via email, phone, or our website’s contact form.
- Send reminders about filing deadlines for exemptions or tangible personal property returns.
- Request additional details if needed to process an application or update your records.
- Notify you of decisions made regarding your exemption status or property valuation appeals.
Our communication is focused on official business related to your property assessment and taxation. We do not engage in marketing or promotional communications.
Legal and Compliance Purposes
A primary use of your information is to comply with Florida Statutes. The State of Florida legally requires the Property Appraiser to identify, locate, and value all real and tangible personal property within the county. Your data is the foundation of this legal mandate. Property records confidentiality in Taylor County is maintained within the framework of these state laws.
We use your data to:
- Establish Property Valuations: Sales data, property characteristics, and income information are all used to determine a property’s market value.
- Administer Exemptions: The personal data you submit for exemptions is used to verify your eligibility according to state law.
- Maintain the Tax Roll: We create and maintain the official property tax roll, which is submitted to the Taylor County Tax Collector to generate tax bills.
- Defend Assessed Values: If a property owner appeals their valuation to the Value Adjustment Board (VAB), the data we have on file is used as evidence to support our assessment.
- Comply with Public Records Laws: Under Florida’s Sunshine Law, most of the information we collect is considered a public record. We must make this data available upon request, except for specific details protected by confidentiality statutes.
Data Protection and Security Measures
The Taylor County Property Appraiser is committed to protecting the information you entrust to us. We have implemented a robust security program to safeguard our systems and your data from unauthorized access, alteration, or destruction. Our Taylor County assessor office data protection strategy involves multiple layers of technical and administrative controls.
Encryption and Secure Access
We use modern encryption technologies to protect your data. When you access our website, the connection is secured using Transport Layer Security (TLS), the standard for secure internet communication. This encrypts the data transmitted between your browser and our servers, preventing others from intercepting it.
Databases containing sensitive personal information are also protected with encryption at rest. This means the data is encrypted even when stored on our servers, adding another layer of security. Access to these systems requires secure authentication, and all access is logged and monitored.
Internal Access Restrictions
Access to personal and confidential information is strictly limited to Property Appraiser staff who need it to perform their official job duties. We operate on the principle of “least privilege,” meaning employees are only granted access to the specific data required for their role. For example, a field appraiser does not have access to Social Security numbers submitted for homestead exemptions.
All employees undergo training on data security and privacy policies. They are required to sign confidentiality agreements as a condition of their employment. Any violation of these data protection rules is subject to disciplinary action.
Additional Security Practices
Our commitment to security extends beyond digital measures. We employ a range of practices to protect our infrastructure and data integrity.
- Physical Security: Servers and networking equipment are housed in secure, climate-controlled locations with restricted access.
- Regular Security Audits: We conduct periodic reviews of our security measures to identify and address potential vulnerabilities.
- Network Monitoring: Our network is monitored for suspicious activity to detect and prevent potential security breaches.
- Data Backups: All critical data is backed up regularly to secure, off-site locations. This ensures we can recover from any system failure or disaster without losing important property records.
- Vendor Vetting: Any third-party service provider that may handle our data is carefully vetted to ensure they meet our stringent security standards.
Opt-Out Preferences
The ability to opt out of data collection is limited due to the legal obligations of the Property Appraiser’s office. We are required by law to collect and maintain property data to create the tax roll. You cannot opt out of having your property listed and assessed. You can control certain types of communication and request confidentiality for specific personal details as allowed by law.
How to Limit the Use of Your Data
While you cannot remove your property from the public record, Florida law does permit certain individuals to request that their personal information be kept confidential. This is not a universal opt-out but a specific protection for individuals in certain professions to ensure their safety and security.
Individuals who may be eligible for public records exemption include:
- Law Enforcement Officers
- Correctional Officers
- Judges and Prosecutors
- Firefighters
- Victims of Violent Crime
- Other public officials as defined in Florida Statute 119.071.
To request this confidentiality, you must submit a written request to our office. The request must state the statutory basis for the exemption. Once approved, we will redact your name and certain other identifying details from records made available to the general public, including our website. Your information will still be available to our staff and other government agencies as required for official business. For details on limitations of liability and information accuracy, view our disclaimer statement.
Sharing & Third-Party Services
The Taylor County Property Appraiser does not sell personal information. We only share data when legally required or with other governmental bodies for the administration of their duties. Our Taylor County property appraisal confidentiality rules govern all data sharing arrangements, ensuring they comply with state and federal laws.
When and Why We Share Information
Most of the data held by the Property Appraiser is public record under Florida Statute Chapter 119. This means we are obligated to provide it to any person or entity upon request. However, certain information, like Social Security numbers and some financial details, is specifically exempt from public disclosure.
We share data with the following entities for official purposes:
| Entity | Data Shared | Reason for Sharing |
|---|---|---|
| Taylor County Tax Collector | Certified Tax Roll (owner names, addresses, property values, exemption status) | To generate and mail annual property tax bills. |
| Taylor County Value Adjustment Board (VAB) | Property assessment details and supporting evidence for appealed properties. | To facilitate the property value appeal process. |
| Florida Department of Revenue | The entire tax roll and other statistical data. | For state oversight, auditing, and approval of the tax roll. |
| General Public / Commercial Entities | Public record data (owner name, address, sale price, property characteristics). | To comply with Florida’s Public Records Law. |
Third-Party Tools and Services
We may use third-party companies to support our operations. For instance, our website may be hosted by an external provider, or we might use a specialized vendor for our Computer Assisted Mass Appraisal (CAMA) system. These third parties do not own our data. They are contractually obligated to maintain its confidentiality and security.
We perform due diligence on all our vendors to ensure their privacy and security practices meet our high standards. Our contracts with them include strict clauses regarding data protection and prohibit them from using our data for any purpose other than the service they are providing to us. This is a key part of our Taylor County real estate data protection strategy.
Your Rights & Data Control Options
As a property owner in Taylor County, you have rights regarding the information we maintain about you. You have the right to review the public records we hold and to request corrections to any factual errors. Our office is committed to ensuring the accuracy of our data and will work with you to update your information.
Requesting Data Access or Deletion
You have the right to inspect and copy any public records maintained by our office. You can make a public records request by contacting us via email, phone, or in person. We will respond to your request in a reasonable timeframe. Please note that costs for copies may apply as permitted by state law.
The right to deletion is very limited. Official property records are subject to state-mandated retention schedules and cannot be deleted upon request. These records form a historical chain of title and valuation that must be preserved. We can only delete data that was collected in error or is not subject to retention laws. You can, however, request that we correct factual inaccuracies.
Updating Your Personal Information
It is important to keep your information current to ensure you receive all official notices. If your mailing address changes or if there is a change in ownership due to a sale, marriage, or death, please notify our office. You can update your mailing address by filling out a change of address form available on our website or at our office.
To correct a factual error in your property’s characteristics (e.g., wrong square footage, incorrect number of bathrooms), please contact our appraisal staff. They will explain the process, which may require a physical inspection of the property to verify the correction.
Changes to This Privacy Policy
The Taylor County property tax data privacy landscape may shift due to new laws or technologies. We may update this Privacy Policy from time to time to reflect these changes. We encourage you to review this page periodically to stay aware of our data protection practices. Your continued use of our services after any changes constitutes your acceptance of the new policy.
Notification of Updates
Any modifications to this policy will be posted on this page. For substantial changes that may affect your rights, we may post a notice on the homepage of our website. The effective date at the bottom of this page will always reflect the most recent version. We are committed to transparency in our privacy practices.
Date of Last Revision
This policy was last updated on November 30, 2025. This date reflects the latest review and confirmation of our privacy statement for the Taylor County Property Appraiser. All procedures and policies outlined here are current as of this date.
Contact Us for Privacy Concerns
If you have questions about this Privacy Policy or concerns about how we handle your data, we encourage you to reach out to us. The protection of your information and your trust are very important to us. Our staff is available to discuss any aspect of our Taylor County appraisal services privacy approach.
How to Reach the Taylor County Property Appraiser
For specific questions related to this privacy statement or our data handling policy, you can contact our office directly. We are here to assist you and address your concerns. Please use the contact details below for any privacy-related inquiries.
Our team is trained to handle your questions with professionalism and respect for your privacy. Whether you are questioning the Taylor County public records privacy policy or need to update your details, we are ready to help.
Official Contact Information:
- Office: Taylor County Property Appraiser
- Address: 201 E Green St, Perry, FL 32347, United States
- Phone: +1 850-838-3511
- Official Website: www.taylorpa.com
- Visiting Hours: Monday – Friday, 8:00 AM – 5:00 PM
Frequently Asked-Questions
Our Privacy Policy explains how the Taylor County Property Appraiser handles your personal details. We collect property and owner data to assess property values for tax purposes. This notice covers our data handling practices for all real estate records. It shows our commitment to protecting your privacy while meeting our legal duties. Understanding this policy helps you know how your property tax data is collected, used, and secured by our office. It ensures transparency in our operations.
What is the privacy policy for the Taylor County Property Appraiser?
The Taylor County Property Appraiser privacy policy governs how we collect, use, and protect personal and property data. We gather specifics like your name, address, and property details to accurately assess property values as required by law. This policy ensures we do not sell or rent your personal data to outside companies. Access to your personal details is limited to employees who need it to perform their jobs. Our goal is to balance public record transparency with individual privacy protection.
How does the privacy notice protect my Taylor County property data?
Our privacy notice for Taylor County property data outlines key protection steps. We use secure systems to store appraisal and tax records, preventing unauthorized access. While property assessment details are public records, we restrict access to sensitive personal data. For example, driver’s license numbers or social security numbers included in filings are kept confidential. This data protection approach ensures that while property tax information is open for review, your personal privacy is carefully guarded from misuse.
What personal information does the Taylor County assessor’s office collect?
The Taylor County assessor’s office collects information necessary for property appraisal. This includes owner names, property addresses, and legal descriptions of real estate. We also record property features like square footage and building materials from physical inspections. For certain exemptions, we may collect additional details like disability status or a spouse’s death certificate. All collected data is used for the specific purpose of creating a fair and accurate tax roll for the county, following state laws and guidelines.
Are Taylor County property records confidential?
Most Taylor County property records are considered public records to ensure a transparent assessment process. Anyone can view property values, tax amounts, and ownership details. However, certain personal details submitted for exemptions are kept confidential. State and federal laws provide exceptions to protect sensitive data from public access. For instance, you may have the right to remove your social security number from a document before it is filed in public records. This practice protects personal security while maintaining open records.
How can I keep my address private on property tax data?
Certain individuals can request to keep their home address confidential on property tax records. This option is often available to law enforcement officers, judges, or victims of violent crimes. To do this, you must file a specific form with the appraisal district office in the county where your property is located. You will need to provide documentation that proves you qualify for this confidentiality. Once approved, your home address will be restricted from public access in the appraisal records, helping to protect your safety and privacy.